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Finances · for producers, company managers and payroll

Payroll is already written.

Hours arrive from the stage-door sign-ins, cover loadings from the cast changes you published, leave from the requests you approved. Check the week, finalise it, and everyone sees their pay summary in the app.

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Tax file numbers and bank accounts show masked, and only the person can change them.

mysttro.com/managementhub/finances
FinancesWeek ending Sun 14 JunReview pay run
This week's pay runDraft$58,642.10
Total to pay this week$79,412.608 performances
Heads up1 person has no rate set3 timesheets to approveImani Clarke is low on sick leave

The pay run

Everything that touches hours or pay arrives here.

Cast are paid by the shows they did, crew by the hours they signed in for, management on salary. Step through each person and see where every dollar came from.

  • Sections for Cast, Creative, Crew, Band and Management
  • Timesheets: approve everything pending in one press
  • Every day: paid from the sign-in, or from the rostered call
Pay runWeek ending Sun 14 Jun
Approve all pendingReview each person
CastWeeklySWSarah WhitmoreJuliet · 7 shows, 1 on sick leave$1,850.00ApprovedTNTess NguyenSwing · 8 shows · 1 cover performance$1,640.00ApprovedRORiver OseiEnsemble · 8 shows$1,460.00Approved
CrewHourlyLTLena TorresWardrobe · 38.5 h$1,793.46PendingCHChris HenleySound · 38.0 h$1,599.80Pending
ManagementWeeklyRERachel EverettStage Management$2,150.00Approved
6 of 41 shown
Timesheet breakdownLena Torres · Wardrobe32.5Signed-in hours6.1Overtime hoursDay by dayTue 95.2Called 17:30 – 23:00 · Signed in 17:58 – 23:12 · Paid 5.2 h, from the sign-inWed 1011.3Called 11:30 – 23:00 · Signed in 11:40 – 22:58 · Paid 11.3 h, from the sign-inThu 116.0Called 17:00 – 23:00 · No sign-in · Paid 6.0 h, from the rostered callFri 125.2Signed in 18:02 – 23:14 · Paid 5.2 h, from the sign-inSat 1310.8Signed in 12:30 – 23:20 · Paid 10.8 h, from the sign-in

Pay setup

Set up the way your show actually pays.

Put people into employee groups, give each group its overtime, then assign rates in bulk and fix the exceptions. Super is paid on top, and on overtime as well if you choose.

  • Starting defaults: sensible from day one, and yours to change
  • Cover loadings: per performance, principal and ensemble
  • Rates: checked against the LPA and PCA minimums in setup, and again before you finalise
Pay setupPrivate to management, saved as you go.
Employee groupsPay settingsRatesLeave
Your rates · 40 of 41 assignedAssign in bulk, fix the exceptionsCast · Weekly salaryCrew · HourlyMusicians · Per callStage Management · Weekly salaryTess Nguyen · Cast$1,520.00 a weekLena Torres · Crew$42.10 an hourRiver Osei · Cast$1,150.00 a weekUnder the award floor for Performer Category 1. You are saving $1,150.00 a week.Nothing has been saved. Paying above the minimum is normal and paying below it can be lawful, so this asks you to confirm the rate.I have checked this rate against the awardSave againCancel
Cover loadings (per performance)Going on for a principal$120.00Going on for ensemble$85.00
SuperannuationSuper paid on top12%Pay super on overtime

Finalise and send

Finalising freezes the week.

Before you finalise, the week names anything that looks off: someone with no rate, a timesheet still pending, a sign-in with no sign-out, a line at $0. Send it to your bookkeeper from the pay run, and it's marked sent.

  • Every warning is advice, and the call is yours
  • Change something after finalising: the week shows whose pay moved
  • A summary PDF, a workbook and a CSV, downloaded by you
This week's payslipsWeek ending Sun 14 JunSent
1
Freeze this pay run?
1 person has no rate setImani Clarke1 sign-in has no sign-outChris Henley · Fri 12 Jun1 person is on $0 with a rate setDevon WilliamsI've read the above and want to finalise anyway.Finalise pay run
Pay run finalised
41 payslips frozen and visible to the team for week ending 14 Jun. Everyone is told theirs is ready.
Sent to the bookkeeper on Mon 15 Jun
Email to bookkeeper · pay-run-week-of-2026-06-08.csv Pay run summary (PDF) Workbook (.xlsx) Pay-run CSV
Live figures differ from the finalised payslips by $168.00 net across 2 people, because 2 people went on as covers after finalising.Re-finalise pay run

Leave

Leave is counted in shows.

Approve a day off and the leave is worked out for you. Annual and sick leave build up every time you finalise a week.

  • Leave is calculated
  • Balance out? Pay in full, leave the shortfall unpaid, or split it
  • Sized per show, per day, or your own way
Leave · Sarah WhitmoreJuliet · weekly · 8 shows a week
Sick Leave · Thu 11 Jun1 show off · 4.75 h from the balance (38 h over 8 shows)Approved
Annual leave balance61.2 h+2.9 h at this finalise
Personal leave balance23.8 h+1.5 h at this finalise
This runs their leave out.Devon Williams asks for 3 shows off. His annual balance covers 2.Pay in fullUnpaid shortfallSplit

Onboarding and pay summaries

Each person enters their own details.

Send the onboarding link once. Everyone fills in their tax file number, super and bank details on their own phone, and you can nudge anyone who hasn't, once a day at most. After you finalise, their pay summary arrives in the app, line by line.

  • Onboarding status: ready to pay, started, or not yet
  • Represented? Their pay summary routes to their agent
  • Reimbursements: claimed from their phone, receipt and all
My FinancesLatest net pay$1,300.40Week ending 14 JunSuper YTD$1,705.44PayslipsWeek ending 14 JunGross $1,640.00 · 1 cover performance$1,300.40 ›Week ending 7 JunGross $1,520.00$1,212.10 ›My LeaveAnnual48.6 hPersonal19.0 h
Payroll onboardingReady to pay38 of 41 peopleNeeds chasingReadyEveryoneTess NguyenFinished TueCasey MorganThrough an agentRiver OseiSend a reminderStartedImani ClarkeSend the linkNever contactedDevon WilliamsContractorTax file numbers and accounts show masked. Only the person can change them.
Your payslip is readyOr straight to their agent, if they choseNew claim · $48.60Casey Morgan · receipt attached

Who sees the money

Pay stays with the people who run pay.

Pay access is a setting you control per manager, and everyone else in the company sees their own hours and pay summaries.

Pay access is a settingTurn a manager's pay access down and the money leaves their screens as well as their menu.
Details stay with their ownerTax file numbers and bank accounts show masked, last three digits only.
Everyone sees their ownCast and crew each see their own pay summaries and hours.
BackWellbeingAvailability, bookings and notes in one place.Explore →NextThe Management HubEverything the show runs on, entered once.Explore →

Run your next pay week in one place.

Book a demo and we'll walk a whole pay week with you, from the first stage-door sign-in to the file your bookkeeper gets.

Book a demo